How To Organize Google Keep | SubKeep

Steps Summary

• Audit current labels and merge duplicates.
• Define 3 to 5 top-level domains.
• Create child labels for active workflows.
• Apply the hierarchy consistently to new notes.

Steps Native

• Open Google Keep and list all current labels.
• Remove unused labels and standardize naming.
• Group notes by domain before assigning final labels.
• Use one naming convention for status or stage labels.

Limitations

• Native labels remain flat and cannot display real nesting.
• Manual prefix systems require ongoing cleanup.
• Large systems become hard to navigate visually.

Structured Method

Use nested label paths for domains and subdomains, then map each new note through that path so organization becomes rule-based rather than ad hoc.

Example Hierarchy Ref

Work

Custom Hierarchy Tree

• Work
• Work → Projects
• Work → Projects → Active
• Work → Projects → Archived
• Work → Admin